Legal notices, terms & privacy.

Disclaimer: ChartPilot provides educational resources, clinical documentation templates, consent forms, patient education materials, and workflow tools designed to support dental professionals. ChartPilot does not provide legal, regulatory, or clinical advice. Users are solely responsible for exercising their own professional judgment, verifying the accuracy and suitability of all materials, and ensuring compliance with applicable laws, regulations, professional standards, and the specific circumstances of each patient.

ChartPilot is intended to assist dental professionals by providing structured templates and educational resources that may improve consistency and efficiency in documentation and patient communication.

All content should be reviewed, edited, and customized before use. Every patient, procedure, and clinical situation is unique.

Using ChartPilot does not replace:

• Clinical judgment
• Individualized diagnosis
• Treatment planning
• Informed consent discussions
• Professional documentation standards
• Applicable regulatory requirements

The treating clinician remains solely responsible for the care provided and for the contents of the patient's clinical record.

ChartPilot clinical note templates are designed to support comprehensive and consistent documentation.

They are intended as documentation aids only and are not guarantees of legal protection, regulatory compliance, or successful clinical outcomes.

Users are responsible for ensuring each clinical note accurately reflects the examination, diagnosis, treatment provided, discussions held with the patient, and any procedure-specific findings.

ChartPilot consent forms are educational templates designed to support informed consent discussions.

They should be reviewed and customized to reflect:

• The individual patient's circumstances
• The proposed treatment
• Practice-specific requirements
• Applicable laws and professional regulations

Using a ChartPilot consent form does not replace the clinician's obligation to obtain informed consent through meaningful discussion with the patient.

Patient education materials and post-operative instructions are intended as general educational resources.

Clinicians should review and modify all documents to ensure they accurately reflect the treatment performed, the patient's medical history, medications, allergies, and any individualized instructions or precautions.

ChartPilot is designed to support comprehensive clinical documentation and patient communication. However, use of the platform does not guarantee compliance with the requirements of any regulatory authority, licensing body, professional college, insurer, accreditation organization, or court.

Use of ChartPilot does not guarantee protection from complaints, investigations, audits, disciplinary proceedings, malpractice claims, legal disputes, or any other regulatory or legal outcome.

Users remain solely responsible for exercising their own professional judgment, ensuring the accuracy and completeness of all documentation, obtaining informed consent, and complying with all applicable laws, regulations, professional standards, and practice requirements.

To the maximum extent permitted by applicable law, ChartPilot, its owners, affiliates, employees, licensors, and contractors shall not be liable for any direct, indirect, incidental, consequential, special, exemplary, or punitive damages arising from or related to the use of the platform, its content, templates, educational materials, or services.

Users assume full responsibility for all clinical decisions, patient care, documentation, treatment planning, informed consent, regulatory compliance, and professional practice.

By accessing or using ChartPilot, you agree that:

• You are responsible for all documentation created using the platform.
• You will independently review, verify, and customize all templates before using them.
• You will not rely on ChartPilot as a substitute for professional judgment, legal advice, or regulatory guidance.
• You are responsible for ensuring compliance with all applicable laws, privacy legislation, licensing obligations, professional standards, and regulatory requirements in your jurisdiction.
• ChartPilot grants you a limited, non-exclusive, non-transferable license to use the purchased materials within your own dental practice or organization.
• You may not copy, redistribute, resell, sublicense, publish, or commercially reproduce any ChartPilot content without prior written permission.

Due to the immediate delivery of digital products, purchases are generally non-refundable.

If you experience a technical issue preventing access to your purchased materials, please contact care@chartpilotapp.com, and we will make reasonable efforts to resolve the issue promptly.

ChartPilot values your privacy.

When you create an account or contact us, we may collect information such as:

• Name
• Email address
• Account information
• Purchase history
• Technical information required to operate the platform

This information is used to:

• Provide access to purchased content
• Process payments
• Respond to support requests
• Improve the platform
• Send service-related communications

ChartPilot does not sell personal information to third parties. Personal information is handled in accordance with our Privacy Policy and applicable privacy laws.

© ChartPilot. All rights reserved.

All templates, consent forms, clinical notes, educational materials, graphics, branding, logos, designs, and other content made available through ChartPilot are protected by copyright and other intellectual property laws.

No portion of the platform may be copied, reproduced, distributed, modified, shared, republished, or resold without prior written permission from ChartPilot.

Before completing a purchase, users must acknowledge the following:

I understand that ChartPilot provides documentation templates and educational resources to support clinical workflows. I acknowledge that ChartPilot does not provide legal or clinical advice and does not guarantee any legal, regulatory, or clinical outcome. I remain solely responsible for all clinical decisions, patient care, informed consent discussions, documentation, and compliance with applicable professional, legal, and regulatory requirements. I agree to review and customize all materials before using them in practice.